Subscription plans

Free Trial You can use your free trial after you have registered. Your free trial is active for 30 days. You can then buy one of our full subscriptions to continue working with MoneyPenny.me. Starter Plan You can use the Starter Plan if you don’t need to invite staff members. […]

Email Confirmation for new accounts

If you register for a new MoneyPenny account, then you should confirm your email. We will send you the confirmation link in the Welcome Email: It’s important to confirm your email, otherwise, you will not be able to invite staff members/clients, send invoices/estimates or upload files to the document space. […]

Vendors

Vendors have their own tab in MoneyPenny. You can save all Vendors information by going to Contacts -> Vendor. Click “Add Vendor” to create a new one: Here you can add all the vendor information you need – Vendor Name, Number, Currency, Language. Use tabs like ‘Vendor contacts’, ‘Address’, ‘Vendor default […]

Grids

Grids are lists of invoices or estimates, expenses, projects, clients etc. For example, if you go to Sales ->Invoices – you will see the Invoices grid: Each table includes columns with the main information: There are helpful buttons such as “Search” and “Show all …” which help you filter information […]

Your MoneyPenny subscription invoices

Whenever you buy a subscription and then each month, for as long as you remain a MoneyPenny subscriber, we will send you a confirmation email. Attached to this email you’ll also find the MoneyPenny subscription invoice (as a PDF file). If you want to access older invoices for your subscription, […]

User permissions

For User Permissions, you have two main areas: Access – tabs/features which are available/visible for user Limitation – access rules that are different from Account Owner’s access. If a user’s access is not described in limitation, it means that role has the same access as the Account Owner. General There […]

Time-Tracking Reminders

The “Submit for approval” reminder If you enabled the “Approve timesheets” feature (more here),  you can switch on the “Submit for approval” reminder. In this case, you can customize automatic email reminders which will be sent to the members of your staff, reminding them to submit their hours for approval. […]

Team Approvals

If you enabled the “Approve Timesheets” feature (Settings -> Preferences -> the “Approve Timesheets” block, read more on Timesheet Approving here) in “Time & Projects you will see an extra tab – “Approvals” – where you can review team members’ working hours and see which weeks are approved, unapproved or […]

Timesheet Approval

With MoneyPenny, you can save more time by simplifying the timesheet approval process. Just enable the “Approve timesheets” feature and you’ll get the magic of it. This means that your staff members will be able to send their working hours for your approval. Once you approve these hours, staff members […]

Team Timesheet: Monthly and Weekly View

MoneyPenny gives you two view options when it comes to “Team Timesheets”, a weekly one and a monthly one. You’ll find them under the tabs “Month” and “Week” on your Team Timesheets screen. The Monthly View In the monthly view, you can review staff members’ activity during one specific month: […]

Adjustment of the End Time

In MoneyPenny, Projects have an option titled “Automatic adjustment of the time”. This means that if you will log hours on a specific project through the timer, the time will be rounded up. Mark this checkbox and choose the adjustment you prefer: You have 6 options: – “To the next […]

Profit and Loss Report

The “Profit and Loss” Report shows the net profit or loss your company gets during an accounting period by subtracting costs from incomes. Income basically means company’s revenue from the taxable and non–taxable operations. The “Income” category includes the next subcategories: – Taxable Operation Income – a summary of all […]

VAT Report

The VAT Report shows your company’s activity by including the following: – how much money you got from selling goods or services; – how much money you spent on purchasing goods or services; – the VAT amount from sales and purchases, which can be a negative or a positive value. […]

Project Report

Project Report shows how much you will earn from each of your projects. In the Report header you have the general project information, such as: – Project Status (not started, in progress, finished, overdue); – Start date and End date; – Budget method; – Total hours logged on this project […]

Invoice numbering

Every invoice has to have a Number, which should be unique. By default, invoice numbers have the format “IV-nnnn” (first invoice – IV-0001, second invoice – IV-0002, third invoice – IV-0003 etc.). However, you can customize this default format in Settings -> Number Groups -> Edit Invoice Number. Find out […]

Assign tasks for time tracking

We’ve made it easier for you to not only choose project tasks but to also assign tasks to specific project members. Just click the Task Name on Edit Project page, then choose the assigned team members and click “Save”. Next, “Save project”. From now on, this task will only be […]

Project custom fields

You can add your own input fields to a project on MoneyPenny. These fields are in the “Custom fields” tab available on Projects. Add New Custom Fields in Settings -> Preferences and Save Changes: Next, it will appear on Projects as shown below: If you fill the custom fields on […]

Staff: internal notes

MoneyPenny allows you to enter Internal Notes on “Edit Staff” page. This means staff members cannot see these comments (labeled as Internal Notes) added on their profile. The viewing rights of Internal Notes are as it follows: – If you are an Account Owner – you can see and edit […]

Clone Project

You no longer have to start a Project from scratch. MoneyPenny simplifies it by allowing you to make a copy of the project. Just choose “Clone Project” from the Project Menu. The cloned project will have the same client, billing and budget methods, rates, tasks, members. But will also have […]