Recurring Invoices

Recurring Invoices are invoices that are created automatically with a specific frequency. MoneyPenny allows you to create a Recurring Invoice Profile that will create and even send out these invoices for you. Just go to Sales -> Invoices -> Recurring Invoices -> and click ‘Create recurring Invoice’: On the “Create Recurring […]

Default template for Client

As you can now set the default template for all documents (invoices, estimates, retainers) in Settings -> Stationery Templates (more here), you can also choose a special template for each client you have. Just go to the Update Client page -> ‘Client Default Settings’: Next, click on ‘Default Template’ field […]

The Client Account

The Client Account gives your client access to the following: – Dashboard – his own reports – Invoices (invoices, retainers, payments) – created for this client – Estimates – generated for this client – Own settings. On the Dashboard page, the client is able to see some general information about his […]

How to delete a retainer payment

You can find retainer payments in Sales -> Payments -> Retainer Payments. If you want to delete a retainer payment click on ‘Delete Payment’ in bulk actions or in the line-end menu. But if you have already used this payment to pay for an invoice  (more here), when you’ll try […]

Client Dashboard

You can review relevant information and reports related to a specific client on the Client Dashboard. Just click on the Client name on Clients’ list: The ‘Client Overview’ tab On the left side you can see the following general information about your client: – Active since – The date when the […]

Project Hours Report

This is a report which is related only to one project – you can access it on project dashboard -> ‘Create an hours report’ link: Here you can see information about this project members’ activity during the day: By default, the report shows the tasks and hours logged by all staff […]

Inventory Balance

This report shows the current items’ stock and helps you to make an audit within moments. Here you can choose the inventory snapshot date (all calculations will be done up to this day) and filter report by items: In the table, you can see the item number, the item name, […]

Export expenses

You can Export Expenses with all the information about them by going to the user menu -> Export -> Choose ‘Export Expense’. In the ‘File Format’, you can choose CSV or DATEV (more about DATEV). ‘Delimiter’ – comma or semicolon – this is the punctuation mark which separates your data […]

Invoicing the Flat Amount Project

If you’re working on projects based on the ‘Flat Project Amount’ billing method (read more about them here), it means that the project price is constant and it doesn’t depend on the rates and hours spent by your staff on these projects. You can invoice this amount in several stages. […]

Payment without Invoice

You can create a payment without an invoice reference. Just go to Payments -> Add Payment: Then click ‘Create without invoice’: Enter the information about the payment and click ‘Save’: Very important: the information about such payments will be included in reports (Profit and Loss Report, VAT Report, Transaction Report, […]

Personal Days on Project Dashboard

If you set an hours budget for your project (Total Project Hours, Hours per Staff, Hours per Task – more about Project Budget here), you can easily track how much time is spent on this Project. You can see this information on the Project Dashboard: – Budget Shows the number […]

Purchase Order based on Invoice or Estimate

If you want to create a Purchase Order with tasks and Items from the existing Invoice or Estimate, you can simply do it by choosing any Invoices (Estimates) and clicking on the ‘Create Purchase Order’ option from the end-of-line drop-down menu: Now all tasks and items with their price and […]

How to delete time records

You can simply delete time records on the Time Tracking page by just the clicking cross button on the time entry line: BUT always keep in mind that you can delete a time entry ONLY if its status is Non-billable or Unbilled (in other words – not invoiced, not included […]

Transactions for multiple invoices

MoneyPenny allows you to create one transaction for several invoices. To do so, you should click on the ‘Create transaction’ button from your bank account page Then in the ‘Transaction type’ field, choose ‘Payment for an invoice’ and in the ‘Invoice payment’ field choose all the needed invoice payments: OR […]

Two-factor authentication

To enable the Two-Factor Authentication please go to ‘My profile’ and use the slider ‘Enable two-factor authentication’: To install the Google Authenticator application on your mobile phone, you need to select your way for uploading: Please make a scan of this secret code to your Google Authenticator Note: if you […]

What is a retainer?

Retainer creation Retainer Grid Pro Forma Retainer How to use the Retainer for paying an Invoice? Retainer statuses What is a retainer? A retainer is a fee paid in advance to someone, particularly a barrister, in order to secure their services for use when required – for instance, “he is […]

Retainer Invoice statuses

Draft. This status appears if you click ‘Preview’ after you created Retainer: Activated. A status which appears when you click ‘Activate and Send’ after you created a Retainer: Viewed – this status indicates the client has opened (viewed) your Retainer. Partial – the Retainer has been partially paid. Paid – the […]

How to use the Retainer for paying an Invoice?

If you want to find out all the information on how a client can pay the Retainer, please read this article – ‘Payments made by the client’ – because the mechanism is similar to how Invoices get paid. Now we’ll explain how to manually deal with a payment for the […]