How to customize the new template

Here’s how to work with the new templates and how to customize them. Let’s start with: 1. How to change the logo We are supporting now uploaded images and we used them for the new template logos. Now let’s see how you can use a different logo on the Following […]

Template Editor: General info

Default template Icons-buttons on Template header Header icons – buttons on Template Blocks If you go to the Templates Settings (Settings -> Stationery Templates), you will see this next page: On the “Shared” tab you have all the templates already created by MoneyPenny – for your convenience, there are 9 different […]

Change staff cost for old timesheets/projects/tasks

Each member of the staff has a staff cost (their salary) allocated,  which is used to calculate the cost of their time spent on projects. You can set the staff cost on the Edit Staff page: If you change it, the new cost will only be applied for the newly created timesheets. But […]

Purchase Order – Goods Receipt Process

When you mark a Purchase order as ‘Delivered’ (more about Purchase Orders here), the ‘Goods Receipt Process’ window will pop up. First, fill the information about the received invoice and the delivery note from you vendor – just insert these documents’ numbers to the related fields as it will help […]

Purchase Orders

If you wish to create a Purchase Order, first, you should create an Order Request. Order Request Go to Purchases -> Purchase Orders -> Order Request -> Create Order Request Then fill the fields and purchase request items table and save this document: If you want to save it as a […]


For some types of expenses, you can apply depreciation. These expenses categories could be any of the following: Office Equipment, Small Equipment, Software, Hardware, Other Office Equipment, Cars and other Vehicles, Car Purchase, Other Vehicle Purchase, Properties, Plants and Equipment, Land, Buildings, Equipment, Machinery, Deposits, Intangibles, Investments, Patents and Rights, […]

Staff Permissions

MoneyPenny allows you to choose which reports should (or shouldn’t) be visible to your staff members. Just go to Contacts -> Staff -> click ‘Grant Permissions’ on the end menu of needed member: Then check the reports which should be available on this member’s account and uncheck the reports they […]

Recurring Expenses

If some of your expenses are recurring, you shouldn’t manually create them each time they occur. Here’s how we’re helping you save more time: You can set up a Recurring Expense Profile and Moneypenny will automatically create recurring expenses with a certain frequency. Just go to Purchases -> Expenses -> […]

Invoice/Estimate Template Background

Your business documents could have your own background style. How to create a document template? Read here. Now let’s see how the ‘Background Options’ works. By default, it’s a ‘Blank page’ – so all the pages of your business documents have a white (blank) background. If you want to customize […]

Currency Number Format

You can change the currency number format by going to Currency settings (read more here) Just click on any currency to edit it and change the number format in the special field as shown below: – , as thousand separator and . as decimal separator – 1,234,567.89 – . as […]

Template Placeholders

Each of your template blocks (more here) has the ‘placeholders’ option. There is some information which will be filled by default instead of each placeholder. For example, if you use ‘::client name::’ and ‘::client address::’ on ‘Client Address’ block, then on the invoice/estimate, this field will automatically display client’s name and address. So […]

Bank Transfer Slip

You can create invoices with Bank Transfer Slip on the second page: So, how to add it? First, you should create a document template with Bank Transfer Slip (how to create your own template). Go to Edit template and mark the checkbox ‘Enable bank transfer slip’, then upload your bank […]

Document space images in Templates

Document space images in Templates ‘No image available’ on Invoices You can use images from the Document Space (more about Document Space) in your Templates. You can add it as placeholders in blocks ‘Document info’ and ‘Placeholder’: When you are editing it, click on ‘Placeholder’ -> ‘Document space images’ -> […]

Subtotals on Invoice/Estimate/Purchase

When creating invoices/recurring invoices/estimates/purchases, you will see the total amount at the end of the document’s table. But MoneyPenny also helps you use ‘subtotals’. It’s very simple: add some items to your document and click ‘Add Subtotal’: If you wish, you can enter a name for this subtotal line (or leave it […]

Attach Timesheets/Expenses/Mileages to Invoice

Attach timesheets/expenses/mileages assigned to specific project With MoneyPenny your Timesheets, Expenses, Mileages could be assigned to a specific client or project. – Timesheets. You can log hours to projects and if a project belongs to a client, then its timesheets will automatically be linked to that client. – Expenses. Use the ‘Edit Expense’ page […]

Invoice/Estimate History

You can find the Invoice/Estimate history below its preview. Just click the document number in the table to open its preview then find the history under the document: Here you will see information about all actions related to the invoice/estimate you selected: – ‘Created by …’ – info about when […]

Print List of Transactions

If you want to print a list of all your transactions, just click the ‘Print’ button above the Transactions table: This means you will get a printed copy of all the information available in this table: If you’re only looking for some specific data, feel free to filter this list […]

Connect Project with Estimate

If you want to connect a Project with an estimate, go to the ‘Project Activity’ tab in the Project Dashboard: Click on ‘Connect estimate’ and choose one or several of estimates (this list include only the estimates created for this project’s client): Click ‘Connect’ and from now on, you will […]

Staff: Working Hours and Notifications

You can define how much time your staff members should work during the week. Go to ‘Staff edit’ page -> ‘Working Hours’ block: Here you can enter the number of hours for each day of the working week. Also, you can enable notifications, for instance, if a user would work less than […]

Show Project Custom Fields on Invoice

MoneyPenny helps you organize your projects better by adding any information which is important for you, your staff or business. For this purpose, you can create custom fields (read more here). This information can be further displayed on the invoices generated through the project (how to generate such an invoice? Read […]