Two-factor authentication

To enable the Two-Factor Authentication please go to ‘My profile’ and use the slider ‘Enable two-factor authentication’: To install the Google Authenticator application on your mobile phone, you need to select your way for uploading: Please make a scan of this secret code to your Google Authenticator Note: if you […]

What is a retainer?

Retainer creation Retainer Grid Pro Forma Retainer How to use the Retainer for paying an Invoice? Retainer statuses What is a retainer? A retainer is a fee paid in advance to someone, particularly a barrister, in order to secure their services for use when required – for instance, “he is […]

Retainer Invoice statuses

Draft. This status appears if you click ‘Preview’ after you created Retainer: Activated. A status which appears when you click ‘Activate and Send’ after you created a Retainer: Viewed – this status indicates the client has opened (viewed) your Retainer. Partial – the Retainer has been partially paid. Paid – the […]

How to use the Retainer for paying an Invoice?

If you want to find out all the information on how a client can pay the Retainer, please read this article – ‘Payments made by the client’ – because the mechanism is similar to how Invoices get paid. Now we’ll explain how to manually deal with a payment for the […]

Pro Forma Retainer

If you create a Retainer without activating it – so you just save as a draft – you have got yourself a ‘Pro-forma Retainer’. This invoice is only visible from account owners and administrator’s profiles. It isn’t displayed on ‘Retainers invoices list’ from the Client’s profile. In order to inform […]

Retainer Grid

You can see the Retainer Balance and all the main Retainer data for each client on the Retainers main grid. Information is displayed in the following columns: – Total Retainers – the amount of all active Retainers (except Retainers with ‘Draft’ status) – Not Paid – this is the amount […]

Retainer creation

Why do you need a Retainer? The benefit of a Retainer is that the client pays in advance for products or services to be specified later. In other words, a Retainer is a payment guarantee for future products, services to be rendered. How to create a Retainer? To create a […]

Default tax on expenses

Each of your expenses has a Tax field, as you can see below: By default, you should fill it manually but if in general, your expenses tax is the same like your default items tax (more here), then just mark the “Use the default tax on expenses” box in Settings […]

Search on the Clients and Projects pages

On the Clients list page and the Projects list page you can see the Search field: How does it work? You can quickly find a specific client or project by simply entering its name or a part of the name into the Search field and hit Enter. As you can […]

Hide menu points

If you are an account owner or admin you can hide or switch on the visibility of any reports for your staff members (more here). Also, you can switch on or hide any menu points available for staff. Go to Contacts -> Staff -> open the line end menu of the […]

Inventory Movements

Use this report if you want to track your stock items incoming and outgoing (Reporting -> Accounting Reports -> Inventory Movements).  Here you can filter information by date or items: and group data by items or users: In the report table, you will see the actions’ date, the quantity of […]

Multiple Items on Expenses

You can add more items to one expense. By default, the expense includes just one item but if you need more, just click ‘Add item’: On the expenses list, each item will be displayed on a separate line: If you mark an expense as billable and attach it to client/project, all […]

Estimate through the Project

You can create an estimate based on project’s tasks. Just click ‘Create an Estimate’ in the end menu of the project. This means your estimate will include active projects tasks – tasks with logged hours in the timesheet. Therefore, in this estimate, you will see a task’s name, the total of hours […]

Browser notifications on MoneyPenny

If you are using the MoneyPenny timer, then you will see a browser notification for each full hour logged. In case you don’t want to see it, you can simply block it in your browser settings – just follow the instructions as shown in the print screen below:

Generate Invoice on Project (Invoice Wizard)

Detailed time entries information (Timesheet Details Report) attached to Invoice You can generate an invoice from all the timesheets related to one project or one client by simply using the Invoice Wizard. Just go to the projects list (Time&Projects -> Projects) – choose one project and click ‘Generate Invoice’. Also, […]

Expense Reimbursement

Now you can control whether your expenses are reimbursed or not. For example, if staff members covered some business expenses from their own pocket and now are waiting to get a reimbursement from the company. How to make expenses ‘not reimbursed’? When a staff member creates an expense, he should mark […]

How to customize the new template

Here’s how to work with the new templates and how to customize them. Let’s start with: 1. How to change the logo We are supporting now uploaded images and we used them for the new template logos. Now let’s see how you can use a different logo on the Following […]

Template Editor: General info

Default template Icons-buttons on Template header Header icons – buttons on Template Blocks If you go to the Templates Settings (Settings -> Stationery Templates), you will see this next page: On the “Shared” tab you have all the templates already created by MoneyPenny – for your convenience, there are 9 different […]

Change staff cost for old timesheets/projects/tasks

Each member of the staff has a staff cost (their salary) allocated,  which is used to calculate the cost of their time spent on projects. You can set the staff cost on the Edit Staff page: If you change it, the new cost will only be applied for the newly created timesheets. But […]

Purchase Order – Goods Receipt Process

When you mark a Purchase order as ‘Delivered’ (more about Purchase Orders here), the ‘Goods Receipt Process’ window will pop up. First, fill the information about the received invoice and the delivery note from you vendor – just insert these documents’ numbers to the related fields as it will help […]