The “User Presence” report in MoneyPenny is based on Presence Time Calendar data.
This report shows how much time the user was “Online” and or “On Break”. It doesn’t include “Offline” and “Vacation” time. Therefore, in the “Hours” column and the “Total” row, User Presence shows online time minus break time.
The balance reflects the difference between the hours a team member has to work during the day (note: you can set it on “Edit Staff” page -> ‘Working Hours’ block) and the actual worked hours (‘Hours’ column).
You can use a special filter to view information by time period (date range) and team members.
Also, you can export this report in CSV, PDF and Excel formats or print it by using the related buttons.
This report is visible for all staff roles, but only users who are “Account Owner” and “Admin” can see their own as well as other members’ data. Team Leaders, Team Members and “Capture Data” users will only be able to view their own presence status time details.
By default, the time format is displayed with a colon (for example 03:15), but it can be shown in a decimal format (for instance 3.25) after checking the box “Time format is decimal” and clicking “Update”.
Note: we don’t just replace the colon with a decimal separator, we also convert standard time format into a decimal number format. So that 3:15=3.25 hrs. or 5:30=5.5 hrs. etc. It can be helpful if you export this report as CSV or Excel – and use different formulas to calculate the information.